Al-Ameen Elementary School Parental Handbook
Our goals is to:
Create a safe and enriched environment that fosters student’s learning as its own reward
Exemplify good manners, mutual respect and care of the environment as responsible Muslim Canadians
Enable each student to make informed decisions, thereby promoting responsibility, self-discipline and independence
Teach and model appropriate methods of conflict resolution using examples of Islamic role models
Promote awareness, tolerance and acceptance of cultural differences in the Canadian landscape
Encourage students to participate in class activities as well as extracurricular activities according to each student’s interest and abilities to enhance communication, leadership and interpersonal skills.
Al-Ameen Elementary School Policies and Procedures
Application and Enrollment Process
In order to successfully enroll your child in Al-Ameen Elementary School, please submit the completed Admissions contract along with a $150.00 registration fee per child. The registration fee is non-refundable.
Once accepted at Al-Ameen Elementary school, a one-month tuition deposit is required per child. This tuition deposit is counted as the first month’s tuition. There is a $150.00 re-enrollment fee per child charged at re-enrollment time.
The annual tuition is based on the program your child is enrolled in (See Fee Structure). The annual tuition may be paid as a one-time payment or divided and paid over (10 or 12) monthly installments. Families choosing to pay the annual tuition, in full, on or before July 23rd, 2017 will receive a 5% discount. The first tuition installment is due August 1st. If you enroll your child after the first of the month, the tuition fee will be prorated. If you enroll more than one child, a 10% discount will be applied on each of the other siblings. Once your child(ren) is/are enrolled in Al-Ameen Elementary School, you are liable for the full amount of the school year’s tuition ending June 2018, even if your child’s enrollment is cancelled by the school as a result of your child or family being disruptive or violating the school rules and regulations or otherwise. The principal must grant exceptions, which are rare.
You may choose to have the monthly statements e-mailed to you or you may pick them up from the school. Should you chose to have your statements emailed it is your responsibility to alert Al-Ameen Elementary School Administration in writing of any changes to your email address. Monthly installments are due on or before the 1st of each month. Tuition can be paid by cheques or pre-authorized payment plan.
We understand that sometimes parents need additional care, beyond their contracted hours. Al-Ameen Elementary School offers the option of Extra Hours. Extra Hours is a service for a fee that provides parents/guardians the option to pick up students later than the end of the school day. These hours are billed on a monthly basis and will appear on your monthly statements. The Extra Hours fee is $20 per hour or part of an hour. Due to student to supervisor ratios, Al-Ameen Elementary School must approve these hours with parents/guardians beforehand. Children picked up more than 15 minutes after their scheduled pick up will be charged $20 per hour or part of an hour.
Al-Ameen Elementary School may offer Winter Camps, Spring Camps and Summer Camps during winter, spring and summer breaks respectively. Availability of these Holiday Camps is dependent on meeting minimum registration of 15 children. The daily cost for these camps is $60 a day per child. Hours of operation during Holiday Camps are 9:00 a.m. - 4:00 p.m.
Late Payment Charge
A $50.00 late fee will be applied to tuition received 5 or more days after the 15th day of the month. An additional $50.00 late fee will be charged for 10 or more days past due. If the tuition is more than 30 days late the child will be placed on temporary financial suspension until all payments are up to date. During financial suspension, the child may not continue their studies at Al-Ameen Elementary School. Should the 15th fall during a school break, the tuition fee can be mailed to the school address or submitted on the last day before the break when paying by cheque.
Returned Cheque Fee
A $40.00 fee will be charged for all returned or unaccepted checks.
Al-Ameen Elementary School requires a completed Al-Ameen Elementary School Withdrawal Form submitted to the administration 90 days prior to your withdrawal date. The Withdrawal Form can be obtained at the administration office. You will be liable for the remainder of the school year’s tuition if your date of withdrawal occurs after the month of February 2018. Completed withdrawal forms need to be submitted and approved by the end of November for the parent/guardian to be released from the contract of paying the entire school year’s tuition. These parent/guardian will only be liable for tuition for 90 days (till the end of February). Completed withdrawal forms submitted after November will result in the parent/guardian being responsible for the remainder of the school year’s tuition. All questions regarding contracts must be in writing and can be emailed to the School.
The following completed documents must be on file at Al-Ameen Elementary School on or before your child’s first day of school.
Copy of Health Card
Copy of Birth Certificate or Passport
Copy of Immunization Form
Medication Administration Authorization (If applicable)
It is the responsibility of the parent/guardian to update Al-Ameen Elementary School with the necessary telephone, e-mail and mailing address, and information pertinent to their child’s wellbeing. If any of the documents mentioned above are not on file, by your child’s first day of school, your child will not be allowed to attend school until all relevant documents are submitted and you will be liable for tuition until said forms are in your child’s file.
It is very important that parents meet their child’s teacher before or shortly after enrollment. This gives parents a chance to discuss any concerns or special needs with the teacher and allows the teacher to explain how his/her classroom works. This can be scheduled with your classroom teacher or a member of the administration.
The School Day
Daily Morning Schedule
08:20 am to 08:30 am - Student Drop Off
Although we may offer extended hours of care, we are principally a school and therefore do have time off during the school year for Holidays, parent conferences, classroom preparation time, etc. Al-Ameen Elementary School follows the calendar of Peel and Toronto District School Boards but any conflict in said calendars is resolved in favour of the calendar of our School. Each family receives an Al-Ameen Elementary School calendar at enrollment or re-enrollment time and Al-Ameen Elementary School reserves the right to make changes the school calendar if deemed necessary by the Board of Directors. If there are any changes made to our calendar we will give as much advance notice as possible.
Inclement Weather Policy
Al-Ameen Elementary School follows the Peel Board of Education Guidelines for bus and school cancellations. Peel Public Health recommends that schools in the Peel District School Board take the following steps to prevent cold-weather injuries:
Cold Weather Guidelines (Recess, Gym & Dismissal)
Reduce the amount of time children (grade 8 and under) spend outdoors when the temperature is –20 degrees Celsius or colder, with or without the wind chill.
Keep children indoors when the temperature is -25 degrees Celsius or colder, with or without wind chill. Some medical conditions may increase sensitivity to cold. Parents should consult their physician (Source: Environment Canada).
Allow indoor breaks if children say they are feeling cold or during extreme temperatures.
Ensure children are dressed warmly, covering exposed skin: insulated boots, winter weight coats, mittens, hats, neck warmers.
Change wet clothing or footwear immediately.
Although these conditions are unlikely to occur during the school day, ensure that all staff are able to recognize and treat symptoms of frostbite and hypothermia. Given plenty of warm fluids to prevent dehydration.
When children are outside, be watchful for shivering or signs of numbness in faces, ears, hands or feet.
Educate children in dealing with cold weather: drinking plenty of fluids, dressing warmly, and recognizing signs of cold injury.
Bus cancellations, school closures due to bad weather
During the winter months, we may need to cancel buses or close schools because of inclement weather. When making the decision to cancel buses, a number of factors come into play—road conditions, weather forecasts for the full day. The safe operation of buses, on city and rural roads, is taken into consideration as well.
When buses are cancelled or schools are closed, we will do our best to inform families, students and staff by 6:15 a.m. through email, Facebook update and website update.
We will NOT post updates unless the status of buses and/or schools is impacted by inclement weather.
If the information has not been posted by 6:30 a.m., it is likely that buses are running and schools are open. Given changing weather/road conditions, if a decision is made after 6:30 a.m. we will inform you as soon as possible.
Hot Weather Guidelines
Peel Public Health recommends that schools in the Peel District School Board take the following steps to prevent hot-weather injuries:
1. When outdoors, stay in the shade whenever possible (natural or artificial structures). Especially limit time outdoors when temperatures and UV radiation are most intense, between 11 a.m. and 4 p.m.
2. Monitor daily heat advisories and adjust outdoor activity schedules if possible.
3. When in the sun, wear a wide-brimmed hat, UV protective sunglasses, and loose-fitting long shirts and pants.
4. As much as possible, ensure indoor temperatures are comfortable.
5. Ensure children are well hydrated. Plain water is the liquid of choice, diluted fruit juice is okay.
6. Monitor children in wheelchairs and check the temperature of metal and vinyl parts.
7. Check the temperature of metal and plastic playground equipment.
8. Staff should be aware of the signs and symptoms of heat cramps, heat exhaustion, and heatstroke. Follow first aid procedures promptly.
9. Staff should role model appropriate heat and sun safety behaviours.
10. Apply sunscreen (SPF 15 or higher), 20-30 minutes before going outside to ensure absorption.
11. When using DEET insect repellent, apply 20-30 minutes after sunscreen has been applied.
12. NEVER leave children in a closed parked vehicle
During a heat alert:
1. Keep cool.
2. Stay hydrated.
3. Check on children and other colleagues.
4. Limit strenuous activity outdoors.
5. Provide or encourage frequent drinks to ensure adequate hydration. Plain water is the liquid of choice, diluted fruit juice is okay.
6. Check regularly on young children and those children who are physically challenged or in wheelchairs and who have chronic illnesses such as asthma.
During an extreme heat alert:
1. Keep cool.
2. Stay hydrated.
3. Check on children and other colleagues.
4. Cancel outdoor sports events, if possible.
5. Participation in strenuous outdoor activities during extreme heat advisories may be dangerous.
6. If possible, move outdoor activities indoors to an air-conditioned facility.
Before and After School Programs
When school is closed for the day, the Before and After Care Programs are also closed. If Peel Region Schools have a one or two-hour delay, the Before Care Program will be cancelled.
When school closes early, due to bad weather conditions during the day, the After School Program will remain open until every child can be picked up. We may require parents to pick-up early when necessary.
Please make sure your child is at school by 8:30 am. Children arriving late cause disruption to the classroom atmosphere. Should your child arrive later than 8:30 am, parents/guardians needs to sign your child in and make sure the teacher knows your child has arrived. Please do not leave your child unattended in the school, at any time
Please call or email the school in the event that your child will not be attending school. In the event that your child has been diagnosed with a communicable disease, it is of vital importance that you inform the school immediately.
Please let us know ahead of time if your child will be leaving school before his/her typical time of departure. This will allow the teacher to have your child prepared to leave early and cause limited disruption in the classroom.
Daily Drop Off and Pick Up
Before Care – 7:10am-8:10 am
There is a $50 charge for the Before School Care which must be paid on the 1st of each month.
Carline – 8:10am-8:20 am
Kindergarten Students - Walk your Child in – 8:20am-8:30 am
Carline is recommended for all children but we do have an option for parents to walk their child into the school and drop them at their classroom door.
Arriving Late – After 8:45 am
Parents/guardians need to sign your child in and make sure the teacher knows your child has arrived. Please do not leave your child unattended in the school, at any time.
Arriving Early – Before 8:20 am
Children arriving before 8:20 am and who are not enrolled in our Before School Care program can wait with a parent/guardian until 8:10 am. A teacher supervisor will be supervising the students downstairs at 8:10 am. Any child arriving at the school before 8:10 am will not be supervised by Al-Ameen Staff. Parents kindly note that your children are your sole responsibility until 8:10 am. Children will not be dropped off at their classrooms until 8:20 am.
Dismissal - At 3:30 pm
Parents/guardians pull up to the front of the school, please adhere to all signage and wait for your child to be dismissed to you. Please make sure anyone authorized to pick up your child knows these procedures and make them aware that they will need to show ID before a child is dismissed to them. Please see the administration in advance for the procedure on alternate pick up.
Early Pick Up
Parents/guardians picking up before scheduled dismissal (doctor’s apt etc.), please call ahead and we will have your child ready at the front office.
Late Pick Up
Parents/guardians picking up after scheduled dismissal, please call ahead to let us know you will be late and we will have your child ready at the front office or have them join aftercare, if available. Late charges will apply to your tuition statement, if applicable.
Extended Care Pick Up – 4:30 pm
Parents/guardians must park their cars in the designated parking spaces and walk into the school at pick up. Parent/guardians should knock on the door and wait for the teacher to answer. If the teacher does not hear the door or is busy, parents/guardians can walk into the class to make the teacher aware that they are present and ready to pick up their child. Parents/guardians should sign their child out and leave the class quietly to avoid disruption.
We understand that sometimes parents need a friend or relative to pick-up their child. Photo Identification is required for anyone who is picking up a child upon a parent’s request. Al-Ameen Elementary School also requires written authorization of alternative pick-up ahead of time. If for any reason you cannot give written authorization you must call and let the school know ahead of time and provide the full name and phone number of the person picking up your child. If deemed necessary, we will make a return phone call to the parent to confirm the new arrangements. If we are unable to confirm the arrangements we will not release the child. No child will be released to a taxi. If a child is not picked up for any reason and the emergency contacts cannot be contacted, the Department of Social Services or local police department will be notified.
Before leaving each day the children shake hands with the dismissing staff member. This allows us to keep track of your child’s coming and going, it teaches grace and courtesy and builds your child’s self-esteem.
Children must be picked up from the school at exactly 3:30 pm. We do allow a 10 minute grace period. Parents picking up his/her child(ren) after 3:40 pm will be charged the Extra Hours Fee of $20.00 per hour, per child. If you know that you are going to be late, please call the school ahead of time. The late fee still applies, but the staff can reassure your child that you are on your way and this will avoid the staff calling parents and emergency contacts.
In the event of an emergency, parents will be called first. If parents cannot be reached we will call the authorized emergency contacts listed. If for any reason the emergency contacts cannot be reached, the school will contact the Department of Social Services or the local police department.
Transportation is the responsibility of the parent. All forms of transportation not including a parent or guardian must be communicated to the school.
Field trips are an important and educational part of our curriculum. Children who are not permitted to attend field trips must stay at home on the day of the field trip. We will notify parents of any field trips involving transportation a minimum of one week in advance. Al-Ameen Elemantary School staffs carry emergency contact information, first aid kits and children’s medication, which may be needed on field trips. Employees also carry cell phones for emergencies. Children are required to wear the Al-Ameen Elemantary School T-shirt/sweater on field trips.
Al-Ameen Elemantary School offers a Summer Camp program. This is a separate program to the school year program. It requires a Summer Camp admissions application and an enrollment fee. Summer Camp is divided into three sessions with themes. Based on summer enrollment, we may offer a hot lunch program during the summer months, for an additional charge. Parents will be notified closer to the summer if hot lunch is not available. Parents must pack a lunch for their child(ren) in this case. Pizza will still be provided on Fridays for all enrolled students.
Children move to the Home program only 3 times during the year; the beginning of the school year, the beginning of the summer and in January. This limits the disruption to each classroom. These children spend the month prior to the scheduled move transitioning into their new environment. Each of these children needs to be independent in using the bathroom. If your child is moving up in January, they need to be using the bathroom independently by November 30th, if they are moving up at the beginning of the school year, they need to be potty trained before the first day of school and if they are moving at the beginning of summer camp, they need to be using the bathroom independently by April 30th.
School Policies and Guidelines
Each child is required to have a pair of boots for outdoor playtime. Children wear these on the playground, regardless of the
weather. These boots should be labeled and remain at school, in your child’s cubby.
Each child wears an indoor shoes in the classroom. This maintains a peaceful and clean environment. Please make sure that your child’s shoes have a soft sole. We do not allow crocs or flip flops for indoor or outdoor shoes for safety reasons. Plain slippers can be purchased at Target, Wal-Mart, Children’s Place, and many other stores.
Children moving from the toddler program to the Home program need to be independent in using the toilet. Toddler teacher’s assist with Toilet Learning, once your child is showing signs of readiness.
All Home children must wear uniforms Monday-Friday. You can purchase uniform items from the third party supplier, please check with the school for further details.
Extra Clothing and Supplies from Home
Please have 2 or 3 sets of weather appropriate spare clothes for your child as accidents do happen. Extra clothing does not need to be uniform. Make sure all clothing is labeled with your child’s name. We ask that you routinely check your child’s cubby and replace any items of clothing that may be needed.
Lost and Found
There is a lost and found box located at the front of the school. If your child has lost an item of clothing or bed sheet etc. please check with the classroom teacher first and check the lost and found box. If you cannot find the lost item please notify the administration.
Items from Home
We do not permit children to bring toys, gum, candy, money or other possessions from home into the school unless the item is related to the curriculum in the classroom and the teacher has giver advance permission. Any prohibited items will be removed from the classroom/cubby and taken to the front office. We cannot be responsible for any outside items. Should anything from the school go home with your child, please return it. Something as small as a bead could mean an incomplete lesson in your child’s class. If school material is broken or misplaced by your child, you may be asked to fix/replace the material depending on the circumstances, e.g. if your child breaks the material on purpose.
Al-Ameen Elementary School offers an optional hot lunch program during the school year, Sept-June. The school provides pizza on Fridays. If you decide to pack a lunch for your child please make sure it is free of any nut products, this includes food that has been processed in the same facility as nut products. Food from home needs to be in its original packaging, with ingredients accepted by Al-Ameen Elementary School. If you are sending in homemade/baked goods, the ingredients need to be listed and handed to the teacher. If you would like to pack a hot lunch for your child, please use a thermos, as we cannot heat up lunches at school. Candy, cookies, chocolate etc. is not allowed. Al-Ameen Elementary School provides milk, juice or water with lunches and snacks. Any food coming from home must have your child’s name on it and the date it came to school. Masking tape and sharpies work well for this.
Staff and Family Relationships Outside School
It is a strict policy at Al-Ameen Elementary School that employees do not work for Al-Ameen Elementary School families, past or present, in any capacity, including “summer work”, while employed at Al-Ameen School. Failure to abide by this policy is considered causing disruption to the school and can result in the dismissal of the employee and the family from Al-Ameen Elementary School.
Discipline at School
Al-Ameen Elementary School uses Conscious Discipline in our classrooms. This is taught as part of our curriculum, during Group Time. You can visit for more information.
In our kindergarten classrooms the first lessons taught are lessons of grace and courtesy. When a child learns to respect others and his/her environment, they gain self-esteem and confidence and a feeling of self-worth. Our staff leads by example and treat the children and the environment with respect. Children learn not to disturb other children while they are working and to respect the classroom, as it is their own and to take care of it, to preserve the quality of the materials and look of the classroom. We ask that parents do the same.
When there is an altercation or incident between children, they are encouraged to discuss it and resolve the situation themselves. If they are not able to resolve it or if the situation calls for a teachers’ intervention, then the teacher should mediate and discuss the incident with the children involved. If unacceptable behavior persists or becomes unmanageable, the parents are typically brought in to discuss the best way to resolve the issue.
Al-Ameen Elementary School reserves the right to suspend, expel and/or refuse school services to a child if behavioral patterns are exhibited that the school is not capable of handling. Examples include, but are not limited to, hitting, biting, pinching, punching, kicking, and the destruction of property.
1st offense : Parent is informed in writing
2nd offense : Parent / Teacher / Principal Conference is required
3rd offense : Child is suspended for two weeks, (no tuition or fees refunded)
4th offense : Child is sent home for the day and starts a 30 day probation period
5th offense : Child is dismissed from the school, (no tuition or fees refunded)
Al-Ameen Elementary School reserves the right to dismiss any family that is delinquent in tuition or fees or is disruptive to the school in any way. Such families will be liable for the full amount of the school years tuition ending June 2016.
Al-Ameen Elementary School reserves the right to dismiss any child, under any circumstances. Such families may be liable for the full amount of the school years tuition ending June 2016.
Al-Ameen Elementary School encourages parents to be involved in the school. We welcome parents who would like to learn more about the our method of teaching and it’s materials. We host many events throughout the school year where parents and extended family are invited to join us and share in the festivities.
Al-Ameen Elementary School welcomes and encourages parent observations in classrooms. Parents are required to let the administration know ahead of time if they would like to schedule an observation. An Observation calendar can be found at the front office where you can schedule a time to come in and observe. This is to ensure that no more than one parent observes at any given time. Before your scheduled observation you will be given a handout outlining the procedures for observing in our classrooms. No observations are scheduled during the months of June and September.
Parent-Teacher conferences are scheduled twice during the year. We will not hold a conference in front of your child so please organize babysitting ahead of time. Our scheduled conferences can be found on our calendar.
You are welcome to schedule additional conferences anytime during the year. See your child’s teacher to set up an appropriate time.
Monthly newsletters are emailed to parents from the administration. School News will be posted on our website and on the school bulletin board each month.
Al-Ameen Elementary School sometimes invites guest speakers to the school. Any views or opinions expressed are those of the individual and do not necessarily represent the opinions or policies of Al-Ameen Elementary School.
Al-Ameen Elementary School may organize two fundraising event during the school year. One for a charity/cause and one for the school. We welcome parent participation and ideas for these events. We will also participate in an Annual Local Toy Drive in December.
First Aid and CPR
Al-Ameen Elementary School staff is required to be CPR and first aid trained and certified. They are also required to attend classes to familiarize themselves with common childhood diseases and illnesses. Each class keeps first aid supplies in their emergency backpacks. These backpacks are taken on fieldtrips, to the playground and anytime the children leave the classroom. First aid supplies are also stored in the front office. If a child is injured, the abrasion will be cleaned with soap and water and an accident report will be completed. If a child receives a head or face injury parents will be contacted and notified immediately.
If you suspect or are aware your child is sick please do not bring him/her to school. Communicable diseases spread fast amongst groups of children. Should your child show symptoms of illness twenty-four hours prior to his/her scheduled attendance at school, he/she needs to stay home. If symptoms occur at school, your child will be isolated and parents will be contacted immediately. Your child must be picked up at this time. Please make sure all contact information is up to date at all times during the year. Your child must be fever free, without the aid of medicine, for twenty-four hours before his/her return to school.
Preventing the Spread of Disease at School
The following guidelines have been established in order to help prevent the spread of disease at school. Children will not be allowed to attend school if he/she has any of the following.
A temperature of 100 degrees F or higher. The child must be fever free for 24 hours, without the aid of medicine, before returning to school.
Recurrent vomiting or diarrhea. The child must not have vomited nor had diarrhea for 24 hours before returning to school.
Conjunctivitis. (Pink eye) Bacterial -Can return to school 24 hours after first treatment of medication Viral – Can return to school with a letter for a physician stating the child does not have bacterial conjunctivitis. In either case the child must be well enough to participate in daily school activities.
Nose and Eye drainage- thick mucus or pus draining from the nose or eye.
Respiratory Symptoms- Difficulty breathing or rapid breathing, severe coughing, croup-y or whooping cough and if the child can not lie comfortably due to continuous cough.
Respiratory- Can return to school when fever free for 24 hours and well enough to participate in daily school activities.
Sore Throat-Sore throat with swollen neck glands and fever. The child can return when fever free for 24 hours, without the aid of medicine and swollen glands have gone down.
Rashes-Redness, blotchy rashes of the skin. The child can return to school once a physician not to be contagious has verified the rash. Parents are required to inform the school within 24 hours or the next business day after their child or any member of their family has been diagnosed with a communicable disease, as defined by the State Board of Health. Life threatening diseases must be reported immediately. If your child suffers from any chronic health problems, which require special medications of procedures, there must be an Emergency Health Care Plan on file with the school. These forms can be found at the front desk and it is the responsibility of the parent to keep this information updated at all times. Medicine If your child is on antibiotics he/she must stay at home for the first twenty-four hours after the first dose of antibiotics. We request that antibiotics be administered during non-school hours; however we do understand that this is not always possible. Upon request we can administer medicine to your child at school. In order to do this we need a completed medication authorization form. Your child must have had the first does at home.
All medicines must be in their original packaging with the pharmacy label affixed, including your child’s name, name of medication, dose to be administered and time to be administered.
Medicine must be given to the administration. No child may keep medicines in backpacks, cubby’s, etc. All medicines are required to be kept locked away. Talk to your child’s teacher about the medicine he/she is taking.
Please send the proper device needed to administer the medicine to your child.
Be aware of the expiration dates on your child’s medication and provide a replacement when needed. If any of the above requirements are not met, Al-Ameen Elementary School staff will not be permitted to administer the required medication to your child. We will make every effort to contact you in this event. Any course of over the counter medicine longer than 10 days requires a physician’s signature on the authorization form. Your child must have had the first does at home. Allergies All know allergies must be reported to the administration at the time of enrollment. Should your child develop any allergies, the school must be notified immediately. Parents are asked to report all allergies in writing and to be as detailed as possible. For all milk and food allergies, parents are asked to provide alternative drinks and snacks. Al-Ameen Elementary School is a nut free school. We do not allow any nut products to be served at school. This includes any product, which may contain nuts, or nut products. Outdoor Play We take the children outside for a portion of the day, each day, except in extremely inclement weather. Please make sure that your child has the appropriate clothing on for the weather. If your child is not well enough to play outside he/she should not come to school. Staff will not be able to sit inside with children while the rest of the class is outside due to state mandated ratios. Emergency Procedures In the event that there is a serious illness/injury, the rescue squad will be called and the school will contact the parents. If parents cannot be reached, listed emergency contacts will be contacted. If we cannot reach the emergency contacts, the school will call your child’s physician. It is essential that you complete an emergency form before your child begins school. It is the responsibility of the parents to keep emergency contact information up to date at all times.
If head lice or nits are detected in a students hair, the parent/guardian will be contacted immediately to pick up the student from the school.
The student must stay at home for a minimum of 3 consecutive days, with a head lice hair treatment being applied regularly at home.
The child's head must be examined by an Al-Ameen staff prior to him/her being sent to class. Alternatively, a head check verification form from a lice removal clinic can be provided.
Early Dismissal and Closure
Closing the school early will always be our first response, where possible. The principle will evaluate the emergency and decide if there is sufficient time to call parents and have them pick their children up early. In this event the children will remain in their classrooms until parents arrive.
If there is an emergency of any kind that requires the building to be evacuated but does not require the children and staff to leave the school grounds we will respond like we do for a fire. The alarm will be sounded and the children and staff will exit just how they have practiced each month.
Crisis/ Weather Lockdown
If the director determines that there is a risk to the children’s safety by removing them from the building, the children will be moved to away from windows to safe areas within the school. The access to the building is controlled in order to maintain a safe environment. There are two levels of emergency lockdown response:
1. Crisis Lockdown -Nuclear/Biological/Chemical
2. Weather Lockdown-Tornado/Hurricane
There are two situation where this response will be implemented:
1. If immediate evacuation of the school building is ordered by authorities.
2. If there is a very strong chance that the safety of the children is at risk by remaining in the building and on the surrounding school property.
Child Abuse and Neglect
Staff is required to report suspected cases or child abuse and neglect to the Department of Social Services, under Ontario Law. Fire Drills Each month the school will practice a fire drill. Each classroom has its emergency evacuation exits posted. Fire drills are crucial to the safety of the children. We spend many circle times with the child, discussing what we need to do in the event of a fire. Once the alarm is sounded children walk quietly to the door and are led outside by a staff member. The teacher’s assistant will be the last person to leave the classroom and it is his/her responsibility to secure the room and take the emergency backpack outside. The teacher will be responsible for bringing the attendance sheet outside and making sure all children are accounted for.
Hurricanes, Tornadoes and Natural Disaster
Should a hurricane, tornado or other natural disaster occur and there is a risk to the safety of the children if they are removed from the school, we will issue a Weather Lockdown. The children will be moved from their classrooms, away from windows to designated safe area within the school. The teacher and assistant will take the emergency backpack and emergency food and water with each classroom. This is drill is also practiced with the children.
Inclement or Dangerously Hot Weather
Children will be taken outside for a portion of the day, each day unless there is thunder and lightning, rain, ice or if temperatures are hotter than 32 degrees or colder than -32 degrees outside. We factor in windshield when looking at weather temperatures.
Accidents and Incidents
Accidents reports will be completed each time a child has an accident, no matter how minor the accident may appear. Parents are required to read, sign and return these reports to the school. Sometimes accidents occur that are not minor and require more attention. In these cases the school is informed immediately and will attempt to make a determination as to the severity of the injury. Parents will be contacted and notified as to the possibility for medical treatment. Emergency aid may be called. It is our policy to contact parents anytime there is an injury to the head or face. Incident reports are completed by staff when a child’s behavior is questionable or out of the ordinary. Parents are required to read, sign and return this report to the school. Sometimes a conference may be needed to discuss the behavior. A copy of these reports will be kept on file.
Al-Ameen Elementary School Contacts
We look forward to another great year of making new friends, learning and getting to know each other. We welcome parent and family participation throughout the year, especially during our many events and festivals. Please feel free to contact us with any questions or drop by the office, our door is always open.